Code of Ethics

We, the Board of Directors of the Western Veterinary Conference (“Corporation”), adopt this Code of Ethics as policy to guide the directors, officers, and employees of the Corporation and its subsidiaries regarding the ethical standards that we expect these individuals to follow in their personal and business conduct. It is our intent to conduct our business according to the highest ethical standards to merit the complete confidence and trust of our customers, stakeholders, and the general public. The Corporation’s directors, officers, and employees must assume responsibility for their personal and business conduct so that it does not harm the Corporation’s reputation as a responsible and ethical not-for-profit organization.

Compliance with Laws & Regulations

We expect the directors, officers, and employees (collectively referred to as “insiders”) of the Corporation and its subsidiaries to fully comply with the requirements of applicable laws and regulations. We expect the Corporation’s insiders to used good judgment and high ethical standards in their personal and business conduct. In addition, we expect those individuals not to engage in illegal, dishonest, questionable, or unethical conduct or behavior that may even appear as such.

Policy Administration

Each insider is responsible for being familiar with the Code of Ethics. Executive officers shall be responsible for appropriately advising the Corporation’s employees about the requirements of the Code of Ethics and monitoring subordinate staff for compliance.

Conflicts of Interest Policy

A conflict of interest is defined as an insider’s involvement in outside businesses that might either conflict with the insider’s duty to the Corporation or adversely affect the individual’s judgment in the performance of his or her responsibilities. Our policy prohibits Corporate insiders from engaging in personal conduct that will conflict with the interests of the Corporation. In addition, we believe it is important to avoid even the appearance of a conflict of interest as this may damage the Corporation’s reputation.

Acceptance of Gifts

Insiders and their immediate family shall not solicit, accept, or retain a personal benefit from any customer, any individual or organization doing or seeking to do business with the Corporation, or any other individual or organization based on a relationship with the Corporation. A personal benefit shall include any type of gift, gratuity, favor, service, loan, legacy (except from a relative), fee, compensation, or anything of monetary value. Certain exceptions to this general rule may be acceptable if there is not, and there appears not to be, a reasonable likelihood of improper influence on the insider’s performance of his or her duties for the Corporation.

  • Directors and Coordinators may receive compensation from business affiliates of the Corporation in the normal performance of their occupations.
  • Normal business courtesies, such as a meal or entertainment, involving no more that ordinary amenities.
  • Non-cash gifts of nominal value, such as those received at holiday time or special occasions that represent expressions of friendship.
  • Gifts based upon kinship, marriage, or social relationships entirely beyond and apart from any business relationship.
  • Unsolicited advertising and promotional material of nominal value.
  • Awards given by charitable, educational, civic, or religious organizations for meritorious contributions or service.

Any insider receiving a personal benefit, other than for the exceptions listed above, must report the benefit to the company’s Chief Executive Officer (CEO) or other appropriate official as provided in the “Reporting Requirements” section of this Policy.

Political Contributions
The Corporation is prohibited from making a contribution or expenditure in any federal, state, local, or professional organization’s election.

Civic & Charitable Activities
Insiders may participate in nonprofit social, civic, or philanthropic activities. Any insider should obtain prior permission from the Corporation’s CEO or other appropriate official in order to represent the Corporation as a part of such activities.

Outside Employment
We discourage full-time corporate officers and employees from holding outside employment. A written request should be submitted to the CEO for prior approval in those cases where the officer or the employee believes it is justified. The CEO may not approve any outside employment or activity that might:

  • subject the organization to criticism,
  • encroach on regular working hours,
  • interfere with the officer’s or the employee’s regular duties, or
  • necessitate that the officer or employee work such long hours as to affect that individual’s productivity.

Purchases of Corporate Assets
Insiders are not permitted to sell or purchase assets to or from the Corporation without obtaining prior approval of the CEO or Board of Directors.

Miscellaneous Guidelines

Dealings with Competitors
Insiders must observe fair and ethical conduct in dealing with our competitors. We believe that it is inappropriate and unethical for our insiders to make disparaging remarks concerning our competitors. Our strategy is to emphasize the quality of our products and services.

Dealings with Auditors
Directors, officers, and employees are required to cooperate fully with the auditing staff. We expect our directors, officers, and employees to answer honestly and openly all questions asked by the auditors. Directors, officers, and employees are prohibited from destroying any documents that may be necessary for any investigation by a federal or state governmental agency, or the auditors.

Falsification of Books & Records
Our policy is to create records and accounts that accurately reflect the institution’s condition. Any officer or employee falsifying any books, records, or documents of the institution shall be dismissed from employment and prosecution recommended accordingly.

Prior Approval of Speeches & Statements
The CEO or other appropriate official must approve in advance any public statements, speeches, or interviews made on behalf of the Corporation or its subsidiaries.

Reporting Requirements
Insiders must use good judgment in deciding which corporate official to ask for prior approval or give required reports involving violations or apparent irregularities to laws, regulations, or corporate policies. In the vast majority of cases, the insider should request prior approval and report information to the CEO. In cases involving the CEO, the insider should obtain approval from, or report the information to, the Chairman of the Audit Committee. If both the CEO and the Chairman of the Audit Committee are involved, the insider should use good judgment in determining whether prior approval needs to be obtained from, or the information needs to be reported to, the full Board of Directors or one of the other executive officers of the Corporation. All insiders and directors have reviewed and signed the Corporation’s Code of Ethics.